Las Vegas Trade Show Logistics
Exhibit in Las Vegas with confidence! Viper Tradeshow Services offers comprehensive trade show logistics in Las Vegas, including expert packing, unpacking, and shipping support for your exhibit materials. Whether you’re a local Las Vegas business or an out-of-state exhibitor shipping in for a big event, our professional team ensures your booth, products, and displays get to the show on time, intact, and stress-free. With over 25 years of experience in trade show transportation and on-site event services, Viper understands the unique challenges of Las Vegas conventions – from navigating marshalling yards and union regulations to beating tight setup deadlines. Let us handle the heavy lifting (literally), so you can focus on what matters most: shining at your event.
Let’s Get Started!
When you are ready to learn more about our portable trade show displays, please call 847.426.3100. Where you can speak with one of our knowledgeable representatives. They can provide more information about our capabilities and can answer questions you may have. You can also send us a message by filling out the form found on this page, and we will contact you as soon as possible.
Complete Door to Booth Logistics
At Viper, we manage the entire journey of your trade show freight from your door all the way to your booth. Our services include:
-
Packing & Crating Services: Careful packing is the first step to a successful show. Viper’s team will securely pack your exhibits, booth structures, and products using sturdy crates, padding, and protective materials. We ensure every item – from delicate electronics to bulky displays – is safely crated and labeled for shipment. After the show, we also handle unpacking and repacking, so teardown is a breeze. (Not in Las Vegas to pack up your booth? No problem – we’ll do it for you and prepare everything for return shipping.)
-
Reliable Shipping Coordination: As official trade show carriers for events nationwide, we specialize in door-to-door shipping. Viper arranges inbound freight transport from any location – be it your company warehouse, office, or a storage facility – to the Las Vegas venue. We vet and partner with trusted carriers (ground, air, or expedited) to meet your timeline and budget. Every shipment receives a dedicated tracking reference and coordinator, so you stay informed. Our logistics team monitors your freight in transit and handles all the paperwork and scheduling with the convention venue. After the event, we coordinate outbound shipping to get your materials back home or to the next show on your circuit, on time and hassle-free.
-
Local Warehousing & Storage: Need to ship materials to Las Vegas early or store items between events? We’ve got you covered with secure short-term warehousing solutions. Viper can receive your exhibit materials in advance, keep them in our climate-controlled storage safely, and then deliver them to the convention center at just the right time for move-in. For local exhibitors, we can also pick up items from your Las Vegas-area location ahead of the show and hold them until the venue is ready. No more worrying about where to keep your booth or giveaways – we handle the storage logistics so you don’t have to.
-
-
On-Site Delivery & Booth Setup Support: When it’s show time, Viper ensures your freight is delivered to your booth space on schedule. Our team is on the ground at all major Las Vegas convention centers during move-in and move-out. We coordinate with venue staff and show management to get your crates from the loading dock or advanced warehouse directly to your exhibit spot efficiently. Our on-site show specialists can even assist with initial unpacking and setup prep, making sure your booth materials arrive where they need to be. After the show, we’ll be there for quick teardown: we help repack your booth, label everything for outbound shipping, and expedite removal from the hall so you meet all venue deadlines.
-
Last-Minute & Emergency Logistics: Las Vegas trade shows move fast – and if plans change or something goes wrong, you need a partner who can react immediately. Viper offers 24/7 support during show time. Did an important demo unit miss its flight to Vegas? Did you have a last-minute product shipment that needs to get to the convention center after hours? Our local team can help arrange emergency courier delivery, after-hours venue access, and rush shipping alternatives to solve any crisis. We pride ourselves on being flexible and resourceful: when others say it’s too late, Viper finds a way to get it done. With a hotline to our logistics coordinators and on-call staff, we’re ready to tackle unexpected challenges so you won’t miss a beat.
-
Tailored Solutions for Local and Out of Towners
Las Vegas draws exhibitors from around the world – some are local companies, while others travel thousands of miles to participate. Viper’s Las Vegas trade show logistics services are tailored to meet your needs no matter where you’re coming from.
For Local Las Vegas Businesses
Exhibiting at a show right in town? Leverage our hometown advantage. Viper offers convenient local services like picking up your exhibit materials or products directly from your office or warehouse (no need to arrange separate freight). We can store your items until the event if your facility has no space, and then deliver them to the venue exactly when needed.
After the show, we’ll promptly return everything to your doorstep. Even if you have last-minute collateral to get to the convention center, our Las Vegas team can handle quick runs across town. By partnering with a fellow Las Vegas-based team, you get responsiveness that’s just around the corner. We know the local traffic patterns, back entrances, and timing to get your stuff in and out of venues efficiently. Think of us as an extension of your own operations, down the street from the Strip!
For Out of State Exhibitors
Traveling to Las Vegas for a trade show is exciting – but shipping your booth there can be daunting. Viper makes it easy for exhibitors coming from out-of-town. We’ll coordinate with you well in advance to plan the pickup of your booth and materials anywhere in the country (or even overseas). Our team will help you navigate choices like ground vs. air freight for your timeline, and we’ll schedule delivery to align with the show’s move-in windows. Crucially, because we station our staff at Las Vegas conventions, you gain a local ally on-site.
While you’re boarding your flight to Nevada, we’re already busy ensuring your crate is being delivered to your booth. If you can’t be there early, we’ll even accept delivery on your behalf, handle the check-in with the convention warehouse, and set your materials at your booth so it’s ready when you arrive. After the show, you can hop on a plane home and trust us to oversee the outbound shipment. From coordinating return freight pickups to double-checking that nothing gets left behind, we act as your eyes and hands in Vegas. It’s truly a turnkey solution for remote exhibitors – you get all the benefits of having a local team without the overhead.
Ready for Your Next Las Vegas Show?
Exhibiting in Las Vegas should be exciting and rewarding, not a logistical headache. With Viper Tradeshow Services as your Las Vegas trade show logistics partner, you’ll enjoy the peace of mind that every detail is handled by seasoned professionals. From the moment you start planning until the last crate is safely back after the show, we’re by your side making sure it all goes smoothly.
Ready to make your next Las Vegas trade show your best one yet? Get in touch with our friendly team today to discuss your needs and get a free, personalized quote. No matter if your show date is months away or right around the corner, we’re here to help you succeed.
Don’t leave your Las Vegas exhibit success to chance. Partner with Viper Tradeshow Services and let our experts manage your packing, shipping and on-site logistics with the care and precision that have made us a trusted name in trade show services. We look forward to handling your Las Vegas trade show logistics so you can wow the crowd and win big at your event!
